MRSS
Constitution
1.0 NAME
The
name of the Society is 'PERSATUAN REMOTE SENSING MALAYSIA'
or 'MALAYSIAN REMOTE SENSING SOCIETY' and
its acronym is "MRSS" (hereinafter
referred to as 'the Society’)
2.0 OFFICE
(a) The administration office of the Society shall be at
Pusat Remote Sensing Negara (MACRES), 50480 Kuala Lumpur
(b) The administration office of the Society can be changed
from time to time by the Committee and the Secretary will take
the necessary action to obtain permission from the Registrar
of Society.
3.0
OBJECTIVES
3.1 Safeguard interests and promote unity, amongst members.
3.2 Motivate and create awareness amongst members with regards
to their roles as professionals in the field of remote sensing
and related fields such as geographic Information System (GIS)
and Global Positioning System (GPS).
3.3 Intensify effort and enhance scientific/technical knowledge
in remote sensing in order to increase its benefits to members
and the country.
3.4 To involve the Society directly or indirectly in activities
related to the field of remote sensing.
3.5 To formulate and maintain code of ethics for the profession
of remote sensing.
3.6 Formulate standards in aspects of remote sensing that has
public interest.
3.7 Render services to members and the public in aspects related
to remote sensing.
3.8 Encourage all activities related to writing, publishing
and printing on remote sensing.
3.9 Encourage and support programs related to remote sensing
education, research and development
3.10 Cooperate with local and international organisations in
implementing Remote Sensing activities.
4.0
ACTIVITIES
4.1 To elevate the prestige of professionalism for the members
through activities such as seminars, conferences and other form
in and outside the country.
4.2 To create activities that involve the Society such as Monetary
Fund for the Society and other activities which would benefit
the Society and its members.
4.3 To publish bulletins, newsletters and guidelines with the
approval from the Authority.
4.4
The executive committee can receive on behalf of the society
contribution, hamper, donation, gift, advertisement and others
from individual, public institution, private institution and
other bodies, that support activities organized by the society.
5.0 MEMBERSHIP
5.1 Membership is opened to all who are involved directly or
indirectly, or interested in the field of Remote Sensing, in
accordance to the categories of membership outlined below.
5.2 Ordinary Member
Malaysian citizen who possesses the minimum qualification of
degree in fields which relate directly or indirectly to remote
sensing.
5.3 Student Member
Anyone who is currently studying in any Universities or Institutes of Higher
Learning in courses relating to the field of remote sensing, or those who are
interested, or are involved in the research of this field, with approval from
the vice-chancellor or any authorised person in the institution of higher learning
concerned.
5.4 Corporate Member
Open to any firms or institutions that have interest in the field of remote
sensing, and whenever possible, ready to take part and contribute to any activities
that will be undertaken by the Society.
5.5 Honourable Member
Honourable membership can be awarded to anyone who has contributed
to the development of remote sensing and who is nominated as
candidate or voted by the Committee.
5.6 Associate Member
Anyone who possesses professional qualifications in fields which relate directly
or indirectly to remote sensing.
5.7 Affiliate Member
Open to any learned societies, non-profit making organisations and similar
legal bodies which show interest in the activities and objectives of the Society.
5.8 Every application for Ordinary Membership, Student Membership,
Corporate membership, Associate Membership and Affiliated Membership
must be nominated and seconded by two members of the Society,
and be forwarded to the Secretary who shall then deliver the
application as soon as possible to the Committee for approval.
The Committee can, on its own discretion, reject any application
without the need to provide any reason for the rejection any
reasons.
6.0
THE RIGHTS OF MEMBERS
6.1 Ordinary Member
All members under these categories have the right to vote, be voted, express
opinions and receive all facilities as stated in the constitution.
6.2 Associate Member, Student Member, Honourable Member, Affiliated Member
and Corporate Member.
Associate Member, Student Member, Honourable Member, Affiliated
Member and Corporate Member do not have the right to vote and
be voted, but have the right to express opinions and receive
all privilege stated in the constitution
6.3 Affiliated Member and Corporate Member shall be able to appoint one or
more representative(s) to attend or involve in the Society's activities.
7.0 FEES
7.1 Fees are as follows:
7.1.1 Ordinary Member shall be charged the entrance fee of RM
30.00 and an annual subscription fee of RM 60.00.
7.1.2 Associate Member shall be charged the entrance fee of
RM 30.00 and an annual subscription fee of RM60.00.
7.1.3 Student Member shall be charged the entrance fee of RM
10.00 and an annual subscription fee of RM 15.00
7.1.4 Corporate Member shall be charged the entrance fee of
RM 120.00 and a yearly contribution of RM300.00.
7.1.5 Honourable Member shall not be charged any fees
7.1.6 Affiliated Member shall be charged the entrance fee of
RM 60.00 and an annual subscription of RM 150.00
7.2 Members who fail to pay up any fees will loose all his/her
rights of the Society until the outstanding fees are settled.
8.0 TERMINATION OF MEMBERSHIP
8.1 Members can resign from the Society by notifying the Secretary
in writing and must settle all his/her arrears which has not
been paid previously.
9.0 DISMISSAL / EXPULSION / SUSPENSION OF MEMBERSHIP
9.1 Any Member who fails to conform to any rules and regulation
of the Society, or acts in a way that will defame the name of
the Society, will have his/her membership expelled or suspended
for a period of time considered appropriate by the Committee.
Prior to the decision on any action, the member concerned shall
be given the opportunity to explain himself/herself through writing
or interview with the Committee or both. The decision of the
committee on the matter shall be final
9.2 Members who do not settle their fees after a period of one
year will have their membership suspended by the Committee of
the Society.
9.3 Members who have their membership suspended will be given
a period of one year to settle all arrears, and if the arrears
still unsettled, the membership will automatically be terminated.
10.0 THE COMMITTEE
10.1 The administration of the society is under the responsibility
of a Committee which consists of a President, Vice President,
Secretary, Vice Secretary, Treasurer, and four ordinary Committee
members. The Committee members and every officer who undertakes
the duties of administration for the Society must be Malaysian
citizens.
10.2 The Committee shall establish sub-committees for carrying
out certain activities.
10.3 The Committee members shall be elected by means of voting
in the General Meeting, and shall hold the office for a session
of two years and they shall be eligible for re-election for the
following sessions.
10.4 Any vacancy for the position of President, Secretary and
Treasurer in the Committee, before the General Meeting, shall
be covered by other members of the Committee, and shall be relinquished
together with other Committees when the session ends.
10.5 Any vacancy for the members of the Committee before the
General Meeting shall be filled up through appointment by the
Committee.
10.6 Duty of the Committee is to supervise and manage tasks
of the Society, and to make decisions on matters pertaining
to administration of the Society in accordance to the general
policy laid down by the General Meeting. The Committee shall
not take any action, which is contradictory to the decisions
made in the General Meeting. The Committee shall submit an
annual report on the activities of the Society to the Annual
General Meetings.
10.7 The Committee shall meet at least once in every three (3)
months. Announcement of every meeting must be given to the members
of the Committee at least fourteen (14) days in advance. The
President himself or not less than 4 members of the Committee,
can call for a Committee Meeting at any time. To fulfil the quorum
at least half of the total number of committee members must be
present to proceed with the meeting.
10.8 If there are important matters which require the approval
of the Committee but the Committee Meeting cannot be held, then
the Secretary can get the approval from the members of the Committee
via circular letter. All the following conditions must be fulfilled
before the decision of the Committee is deemed to be accepted.
10.8.1 The problem that is raised must be clearly spelled out
in a circular that is sent to every member of the Committee.
10 8.2 The decision whether to agree or disagree on all the
suggestions in consideration will be based on the vote count
which shall be of more than half of the Committee members.
10.8 3 Any decision that is arrived at through circular must
be reported by the Secretary to the coming Committee Meeting
for endorsement and record in the minutes of the meeting.
10.9 Members of the Committee who fail to attend Committee
Meetings for three consecutive times without any satisfactory
reasons will be considered as having resigned from the position
in the Committee, except under any situations that involve
health problems verified by qualified medical practitioners.
10.10 The Committee shall instruct the Secretary and other members
to carry out administrative functions of the Society and to employ
managers and staffs who are considered important in the administration
with salaries. With consent from the Committee, the Secretary
can suspend or discharge the positions of any managers or staffs
who have been found negligence in their jobs, dishonest, inefficient,
reluctant to comply with instructions, or on other reasons deemed
to defame the good name of the Society.
11.0 RESPONSIBILITIES OF THE MEMBERS OF THE COMMITTEE
11.1 President
11.1.1 Provide leadership to the Society in efforts to achieve
the objectives of the society.
11.1 2 Chair the Committee and General Meetings of the Society.
11.1.3 Responsible for making statements on behalf of the Society.
11.1.4 Instruct the Secretary to issue notice of Committee and General Meetings.
11.2 Vice president
Assist the President to lead the Society and to cover the post
during his/her absence.
11.3 Secretary
11.3.1 Carry out the secretariat duties of the Society in accordance
to the constitution, and to implement all the decisions of the
General Meeting and the Committee meeting.
11.3.2 In charge of all matters of correspondence, filing of
books, correspondence and documents of the Society.
11.3.3 Keep track of the registration book and to update information
of members consisting of details such as name, age, identity
card number, occupation and address of each member.
11.3.4 Attend the Committee Meeting and be responsible for
all the documents of the meeting. In a period of 28 days from
the date of the Annual General Meeting, the Secretary must
send the annual report of the Society to the Registrar of Society
as stipulated in Section 14(1) of the Society Act, 1966.
11.4 Vice Secretary
Assist the Secretary in carrying out the Secretariat duties
of the Society and to cover the post during his/her absence.
11.4 Treasure
11.5.1 Responsible for the management of the financial matters
of the Society including the bank account of the Society.
11.5.2 Collect monies on behalf of the Society from banks and
other sources, and to make payment in a manner as directed by
the Committee.
11.5.3 Issue receipts, vouchers, letters and others which are
mandated by the Law and the Committee
11.5.4 Prepare and maintain the monthly and annual financial
statements for the Committee Meeting and the General Meeting.
11.6 Ordinary Committee Members
Implement all activities of the Society.
12.0 THE GENERAL MEETING
12.I The quorum of the meeting shall constitute of at least
one half (1/2) of the total number of members with voting right
or twice the total number of committee members, whichever lower,
so as to fulfil the provisions of the constitution of the Society.
12.2 If the quorum is not present after half (1/2) an hour
from the appointed time for the meeting, then the meeting shall
be postponed to a date (not more than 30 days) to be decided
by the Committee. If at such adjourned meeting a quorum is
still not present within half (1/2) an hour from the time appointed
for holding the meeting, then the members in attendance have
the right to carry on with the meeting, but do not have the
right to change the constitution of the Society, or to make
any decisions which may affect other members of the Society
12.3 The Annual General Meeting for the Society shall be held
as soon as possible after the end of every financial year,
but not later than the end of April, at the date, time and
venue to be decided by the Committee. The agenda of the Annual
General Meetings shall be:
12.3.1 To receive, and adopt the Committee's report on the
activities carried out by the Society in the proceeding year,
12.3.2 To receive, and to adopt the Treasurer's report and
account statements which have been audited for the proceeding
year,
12.3.3 To elect Committee members and appoint Auditors for
the coming two years
12 3.4 To look into other matters which may be raised during
the meeting.
12.4 The Secretary shall notify each member at least fourteen (14) days before
the date of the Annual General Meeting. The contents of the notice shall state
the date, time, venue, and the agenda (meeting's programme) including all transcripts
of meeting memos and reports, and the account statements of the Society for
the proceeding year which have been duly audited. These transcripts shall also
be made available at the office of the Society for members' perusal
12.5 The Extraordinary General Meeting for the purpose of modifying the constitution
of the Society can be held:
12.5.1 Upon request made in writing by not less than one fifth (1/5) of the
total number of members with voting right, which express the programs and reason
the desired meeting be called.
12.6 The Extraordinary General Meeting, which is requested by
members, shall be held on a date within one month's period from
the date of receipt of the request by the Committee.
12.7 The announcement and agenda for the Extraordinary General
Meeting shall be circulated by the Secretary to all the members
at least fourteen (14) days before the date decided for the
meeting.
12.8 The quorum for the Extraordinary General Meeting is the
same as that for the Annual General Meeting as outlined in
Paragraph 12.1 in this constitution. If the quorum is not present
within half an hour from the time fixed for the Extraordinary
General Meeting, then the meeting upon the request by members
shall be dissolved. Another extraordinary General Meeting on
request of the members for the same purpose cannot be held
within six (6) months from the date of this Extraordinary General
Meeting.
13.0 ACCOUNTS
13.1 All monies collected apart from petty cash shall be kept
in bank account designated by the Committee.
13.2 The bank account shall be opened under the name of the
Society. Cheques to be issued shall be signed by the Treasurer
and the President or the Secretary.
13.3 The financial year for the Society will begin on the 1st
of January and ends on the 31st of December of each year.
13.4 The Treasurer is allowed to hold petty cash to a maximum
of RM 200.00 at any one time for petty expenses
13.5 Expenses which do not exceed RM 1,000.00 can be approved
by the president, the Secretary or the Treasurer.
13.6 Expenses apart from the office management which exceed
RM 1,000.00 but less than RM30,000.00 cannot be paid out without
the approval from the Committee
13.7 Expenses which exceed RM 30,000 00 must be approved by
the Extraordinary General Meeting or the Annual General Meeting
13.8 At the end of each financial year, account statement for
the monies collected and spent together with its balance sheet
for the year, shall be prepared by the Treasurer and be verified
by Auditors as mandated by Clause 15.0 of this constitution,
four weeks before the date of Annual General Meeting. The audited
account statements awaiting the approval of the Annual General
Meeting concerned shall be sent to the members of the Society
at least two weeks before the date of Annual General Meeting.
Transcripts of the statements must be exhibited for perusal at
the office of the Society.
14.0 ASSETS
14.1 The Society has the right to purchase, or to possess assets
such as land, building and other tangible assets in order to
increase the revenue of the Society. The authority to acquire
any assets is solely for the propose of achieving the objectives
of the Society.
14.2 Any purchase of assets mentioned above must first be approved
by the Annual General Meeting or the Extraordinary General
Meeting All assets owned or purchased must be under the name
of the Society.
15.0 AUDITORS
15.1 Two (2) auditors who are not members of the Committee will
be appointed at the General Meeting.
15.2 They will verify all the financial transactions of the
Society at least once in three (3) months.
15.3 They are required to prepare the financial report for
the Society and further present the report at the Annual General
Meeting.
15.4 Auditors will be appointed once in every two (2) years
and they can be re- appointed.
15.5 If one, or both of the appointed auditors resigned, the
appointment of auditors to fill the vacancies can be carried
out by the Committee until the next Annual General Meeting
which will then appoint the new auditors.
16.0 AMENDMENT TO THE CONSTITUTION
16.1 If necessary, the committee shall appoint a sub-committee
to examine the constitution of the Society upon receiving the
proposal for amendment in any clause of the constitution. The
above-mentioned amendments shall be forwarded to the Annual General
Meeting or the Extraordinary General Meeting for approval.
16.2 Amendments to the constitution of the Society can only
be carried out with a majority vote of two thirds (2/3) of the
total number of members with voting right present in the meeting.
16.3 The application for amendments of the constitution shall
be submitted to the Registrar of Society within twenty eight
(28) days from the date of the General Meeting. All implementation
on that amendments of the Constitution can only be effective
after it has been approved by the Registrar of Society.
17.0 PROHIBITIONS
17.1 Any games in the form of gambling cannot be organised by
the Society or be held within the compound of the Society.
17.2 The Society shall not take part or take on any role in
the activities of Workers Union, as described in the Workers
Union Ordinance, 1959.
17.3 Student from any university or tertiary college cannot
be accepted as member of this Society unless he/she has obtained
a writing approval by an authorised officer of the respective
University or tertiary college concerned.
18.0 DISSOLUTION
18. I This Society can be dissolved voluntarily with consensus
from not less than three quarters (3/4) of the total number of
members with voting right.
18.2 If the Society intends to dissolve through means as mentioned
above, then all debts and financial responsibilities of the
Society which are regulated under the Law must be settled.
The means of settlements must be in accordance to the decision
made during the Annual General Meeting or the Extraordinary
General Meeting.
18.3 The notice of dissolution and all documents required by
the Society Act, 1966 shall be sent to the Registrar of Society
within fourteen (14) days after the Dissolution General Meeting
was held.
19.0 INTERPRETATION
19.1 The Committee can make interpretation to this constitution
and when ever necessary, decide on matters which are not included
in this constitution
19.2 The decision of the Committee is final in matters which
are not contradictory to the polices and guideline laid down
in the General Meeting.
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